4 Maintenance Data Configuration

This feature enables the setup of a mapping configuration to link properties (source file & MADE) for importing maintenance data into the software. The maintenance data is categorized into Action, Tasks, Personnel, and Items, and the specific fields for each category are provided below.

Category	Description	Fields
Action	Includes essential details for each maintenance action defined for an item, such as the Name, Maintenance Action ID, and Active? status. Users can provide a Description, specify Inspection Interval (hrs) and Maintenance Interval (hrs), and select the Location from options like Field, Local Depot, or Remote Depot. The Maintenance Type combines the type and sub-type of maintenance (e.g., Breakdown, Repair) to fully define the action.	*Maintenance Action ID, *Name, Active?, Description, Inspection Interval (hrs), Location, Maintenance Interval (hrs), Maintenance Type, Parent Item Number
Tasks	Details individual tasks linked to maintenance actions. The Maintenance Action ID links the Tasks and Action categories. Key fields include the Task ID; Activity Type, indicating whether the task is maintenance or inspection; Downtime?, specifying if the task requires downtime or not; and Duration (hrs), the time required to complete the task.	*Maintenance Action ID, *Name, *Task ID, Activity Type, Downtime?, Duration (hrs)
Personnel	Manages details about the individuals involved in maintenance tasks. Key fields include the Personnel ID, which identifies each person; Personnel - Quantity, the total number of individuals assigned to a task; and Rate, the cost per person per hour for conducting maintenance or inspection tasks. The Task ID links this information to the relevant tasks.	*Maintenance Task ID, *Name, Personnel ID, Quantity, Rate
Items	Details equipment and consumables required for the maintenance action. Key fields include Item ID, Quantity, and the cost of a single item.	*Maintenance Action ID, *Name, Activity Type, Item ID, Quantity, Unit Cost

Table 4: Default taxonomy fields in the software

Field	Default taxonomy in the software
Maintenance Type	Breakdown - Repair / Replace; Failure Finding; Condition-based – Lubrication / Repair / Replace / Service; Scheduled – Inspection / Lubrication / Repair / Replace / Service
Field (Location)	Field / Local Depot / Remote Depot
Activity Type	Inspection / Maintenance

Users can define custom taxonomy for these fields, which is discussed in the worked example (see import-configuration-guide-maintenance-example.md).

4.1 Step-by-Step Process Flow

The process flow describes the steps to create a configuration to import maintenance information.

Step 1: Select Preferences from the MADE menu and Select Application Preferences from the menu

Maintenance data import configurations are saved at the application level and accessible for reuse throughout all the projects.

To access: Navigate to Task Menu and select Preferences > Application Preferences.

Step 2: Select Maintenance Action from the menu

To access: Select Modeling > Import > Maintenance Action.

Figure 22 shows the Preferences (Filtered) tree with "Maintenance Action" highlighted under Modeling > Import, and an empty "Maintenance Action Import Configurations" table.

Step 3: Manage Maintenance Action Configurations

The Maintenance Action page lists all the import configurations created and includes the ability to create new/edit/copy/delete configurations.

To create a new configuration: Click the plus icon — it opens a new window.

Figure 23 ("Maintenance Action import configuration window") shows the "Maintenance Action Import Configuration" dialog: Name field (empty, error "A name must be specified for the maintenance action import configuration"), Description field, tabs Action / Tasks / Personnel / Items; Action tab: Worksheet field, Header Rows = 0, empty mapping table.

To edit a configuration: Select a configuration, click the edit icon.

To copy a configuration: Select a configuration, click the copy icon.

To delete a configuration: Select a configuration, click the delete icon.

To open a configuration: Double-click on a configuration.

After creating a configuration, select the checkbox in the Default column to set it as the default configuration for importing maintenance data.

Step 4: Define Configuration Details

To complete this:

• Click the plus icon to create a new configuration
• Enter a name for the configuration
• Enter a description for the configuration

Figure 24 shows Name = "Maintenance data for guide", Description = "Vhis configuration maps maintenance data for importing for guide" (as printed in the source, likely a typo for "This").

Note: The OK button in the Maintenance Action import configuration window is enabled when all the mandatory mappings are created.

Step 5: Complete the Mapping in Action Tab

This tab allows mapping of essential details for each maintenance action defined for an item, such as the Name, Maintenance Action ID, and Active? status. Users can provide a Description, specify Inspection Interval (hrs) and Maintenance Interval (hrs), and select the Location from options like Field, Local Depot, or Remote Depot. The Maintenance Type combines the type and sub-type of maintenance (e.g., Breakdown, Repair) to fully define the action. Table 4 (above) outlines the default taxonomy fields in the software.

Step 6: Complete the Mapping in Tasks Tab

This tab allows mapping of individual tasks linked to maintenance actions. The Maintenance Action ID links the Tasks and Action categories. Key fields include the Task ID; Activity Type, indicating whether the task is maintenance or inspection; Downtime?, specifying if the task requires downtime or not; and Duration (hrs), the time required to complete the task.

Step 7: Complete the Mapping in Personnel Tab

This tab allows mapping of the individuals involved in maintenance tasks. Key fields include the Personnel ID, which identifies each person; Personnel - Quantity, the total number of individuals assigned to a task; and Rate, the cost per person per hour for conducting maintenance or inspection tasks. The Task ID links this information to the relevant tasks.

Step 8: Complete the Mapping in Items Tab

This tab allows mapping of the equipment and consumables required for the maintenance action. Key fields include Item ID, Quantity, and the cost of a single item.

Note: Steps 5 to 8 are determined based on the source file. A full worked example for all four tabs is documented in import-configuration-guide-maintenance-example.md in this knowledge base.